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Here's How You Can Pass The Data Entry Test

The data entry field has become super competitive. Thanks to automation software. Did you know automation reduces 80% of the manual data entry work? This is a good thing, as it can make our job easier. But it also means that the level of competition is higher than ever. Especially for women, since 80.1% of all data entry keyers are women. Don't let that worry you; you have me. Your true typing companion, bringing all the tips and tricks you need to be the best at what you do. So, stop worrying and read on as I tell you how to pass a data entry test.

Understanding the Basics

I always say the stronger the basics, the better the skill. It is true for every field of life. So, if you want to compete with the best, you have to be better than the rest. The only way to do that is by having a strong understanding of the basics. Data entry tests can be of many types, like alphanumeric, numerical, and speed tests.

Employers are always looking for employees who can accurately type fast. Efficiency is the key for data entry roles. And the only way to be efficient is through practice.

Typing speed with accuracy is crucial for data entry roles. It is because of the value these skills add. It helps you be more productive, getting more work done in less time. That, in turn, helps your organization compete with others in the market. Enabling you to be a valuable asset to your organization and the industry.

Preparing For The Test

Now that you understand the basics. Let me help you prepare for the test. A typing speed of 40 WPM is the minimum for data entry jobs. High paying jobs pay require 70 WPM - 90 WPM. Below are the tips you can follow to prepare for the test.

  • Practice regularly, even if it is for just 10 minutes a day.
  • Use proper typing posture. Sit with a straight back, elbows to your side, and feet flat on the ground.
  • Use online resources like Typing Mentor.
  • Set short term achievable goals.
  • First, focus on accuracy, then speed.
  • Take care of typing Ergonomics.
  • Always use the touch typing technique.

Check out my article How to Improve Your Typing Speed and Accuracy for more detailed tips to enhance your skill. Use the exercise at the start to practice for your test

Typing Techniques for Data Entry

Typing techniques play an important role in your success as a typist. If you use the proper techniques, you have higher chances of landing your dream job. Below are a few techniques you can use for efficient Data Entry;

1- Proper Hand Placement: In my half a decade of experience, this is one thing that I've seen all typists struggle with. Fortunately for you, you can address it before it becomes a habit. The home row keys for your left hand are ASD and F, and for your right hand are JKL and ; . Your left index finger should always be on F and right on J. Both these keys have a raised bar to assist typists to get back on their home keys without looking at the keyboard.

2- Touch Typing: It is a typing method that allows us to type without even looking at the keyboard. If you want to be an expert typist, touch typing is the way forward. It'll benefit you in your test. You can learn about this method in detail in the article below.

-> Touch Typing Basics: A Beginner Guide

3- Keyboard Shortcuts: Being familiar with keyboard shortcuts can elevate your typing game to the next level. If you're not familiar with them, you can always create a cheat sheet and keep it in your desk. This will allow you to be more productive.

Remember the techniques I just gave you and use them while taking the test; if you've practised these enough, you'll pass with flying colours.

Conclusion

The Data Entry field has become super competitive thanks to automation. But it is not a bad thing. You just have to go with the flow and upgrade your skill set. You can do this by understanding the basics of Data Entry first. You can elevate your typing game by practising regularly. The more you practise, the better you get. The best part is you only have to spare 10 minutes daily. The next step is to learn touch typing. Remember, you don't have to worry about speed at the beginning; focus on accuracy first. Proper hand placement and learning keyboard shortcuts will come in handy down the line.

As I said earlier, to compete with the best, you have to be better than the rest.

Photo of the author Azeem Sabir
Azeem Sabir

Meet Azeem Sabir, an expert in typing who provides practical tips and advice to improve your skills. With years of experience, Azeem is a trusted source of information, and his engaging writing style and attention to detail make his articles a joy to read. Trust him to guide you towards mastering the keyboard.

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